How To Save Time By Planning

inspirational quote saying same time plan ahead

…and re-work the plan regularly.

One of the key habits that successful people have is planning.  It is often what unsuccessful people refuse to do. In specific they develop written plans, which has to do with working smart rather than working hard.

Why plan?

According to time management experts every hour spent developing a written plan saves anywhere from two to forty hours of carrying the plan out. Imagine the gain in productivity.

Adjusting plans

From the NASA engineers who do their amazing jobs in successfully landing vehicles on the moon we can learn that in 99% of the time they need to adjust their plans. In other words, be prepared to hit challenges or unforeseen circumstances which will affect your planning. You can either get frustrated that it did not work out as planned or, like the NASA engineers, adjust and re-plan.

Trial & learning

Another habit we can learn from successful people is the way in which we see the concept of success and failure or trial and error. Thomas Edison who invented the light bulb had failed a thousand times before he finally found the way it worked. According to history Edison responded to a reporter asking him about his thousand failures: “I just learned a thousand different ways in which it did not work.” In the same way as the NASA engineers we can learn to see it as trial and learning, instead of trial and error.

Weekly planning

Daily and weekly planning for your tasks and mire will free up our energy for our goals. So what exactly form part of tasks and mire?

TASKS: actions we need to take to keep our lives running smoothly – such as paying the bills, cleaning, servicing the car, or weeding the garden – but which generally do not lead directly to fulfilling our purpose or deepest desires (goals).
MIRE: delayed actions we put off that consume or choke our energy, making it difficult to achieve our genuine goals.

How to plan:
1. Make a first list of any repeating tasks and a second list for mire

2. Prioritise items on both lists according to urgent & important, urgent, important, neither urgent nor important

3. Note how regularly they need to be preformed for tasks and how much time you would need for both tasks and mire

4. Scheduling:

Tasks: Schedule them into your diary, the best would be electronically with a reminder set at appropriate intervals or on the iPhone’s reminders App.

Mire: Take the top 3-5 items (or more depending on their time requirement) and map them out on a monthly planner according to your other plans.

For more details and examples please contact me.

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